A copy machine is an important part of your office. When it malfunctions or needs to be replaced, it can be a tremendous inconvenience or even an expense. Here are some things you can do to make sure your office copy machine is running smoothly, and to extend its life.
Don’t Overwork It: Every copy machine or printer comes from the manufacturer with a maximum monthly duty cycle, and a recommended monthly print volume. These two numbers can be very different. The maximum monthly duty cycle is the maximum number of pages that machine could ever produce in a month. It is not, however, a good idea to expect your copier to produce that many pages month after month.
The recommended monthly print volume tells you the number of pages your machine could print monthly to keep it working at it’s top performance. If you find yourself requiring your machine to print closer to it’s maximum monthly duty cycle every month, it will shorten the life span of your copier. Make sure you have a copier that’s recommended monthly print volume is close to the average number of copies you make each month.
Daily Checks: There are some small things you should be doing each day to make sure your copier will be working and ready to handle your office needs. You should clear paper jams as soon as they happen. You should also check paper drawers, wipe out dust, check toner levels, open and close the doors and drawers, and clean the rollers and glass as often as possible.
These are quick easy checks and tasks that someone in your office could learn to do by reading the operating manual for your machine. Taking the time to deal with dust buildup, ink buildup, or low toner levels as soon as they happen can prevent damage to your machine.
Major Service: In addition to the regular maintenance, you should have your machine serviced by a professional from time to time. The amount of time recommended between service is different for each machine, and it is important to know your machine and follow the recommendations.
The service may seem inconvenient but is vital to the longevity of your machine. The major service will include cleaning the paper path, rollers, and filters on your machine, as well as troubleshooting. Some copy machines come with a service agreement that includes these major maintenance checks.
Leave It To The Professionals: While some small things, like clearing paper jams, can easily be done in the office, it is important to know when you need to call a professional from your copier company. Copy machines are often wired to help you identify easy fixes like paper jams or low toner. If you come across a problem that is not easy to identify, it is a good idea to call a technician. This will prevent you from making the problem worse.
If you take the time to take proper care of your copy machine, it will be more reliable and will last longer. This can save your office time and money!Read More